BEST Robotics Event Volunteering Information & Opportunity

Posted by SystemAdministrator

Sunday, September 1st, 2013

BEST Robotics EVENT Volunterr Information

Venue: Armwood High School, 12000 U.S. 92, Seffner, FL 33584

All volunteers will be provided with an event Tee Shirt that should be worn at Friday and Saturday events.

A Hospitality room will be provided at the Armwood High Media where meals, snacks, and beverages will be provided for event volunteers, judges and corporate sponsors only. On Friday evening, pizza and drinks and on Saturday a continental breakfast and lunch will be provided for event volunteers, judges and corporate sponsors only. We thank you in advance for your willingness to volunteer to help with this worthwhile STEM program. We guarantee you’ll have an awesome time.

Saturday First Shift 8 a.m. – Noon Friday Evening Shift 6:00-9PM

Location: Armwood High Media, Location: Armwood High Media

Saturday, Nov. 2, 8:00am -12noon Friday Nov. 1 6-9pm

Breakfast, 8-830am Pizza: 6-6:30pm

Orientation: 8:30am-9am, Orientation: 6:30-7pm,

Judging: 9:00am – 12noon Judging: 7-9pm

Saturday Second Shift Noon – 4 p.m.

Location and Time: Armwood High Media, Saturday, Nov. 2, 12noon- 4pm

Lunch: 12pm – 12:30pm, Orientation: 12:30pm -1pm, Judging: 1:00pm – 4:00pm

Registration Link (Check all positions that you would be willing to volunteer for):

Marketing Presentations – 9 judges needed Friday Night Only .Each participating “BEST Awards Company” must give a 20-minute oral presentation to highlight both the Company’s business model and robot-building process as well as community involvement. Each Company is allowed a 30-minute time slot: 5 minutes for set-up, 15 minutes to present, 5 minutes for Q & A from the judges and 5 minutes for judges to fill out the scoring sheets. Teams are encouraged to be as creative as possible with their presentations. This category will include a minimum of 4 and a maximum of 8 Company members, with 3 judges present for each presentation. This judging event will occur on Friday, November 1 with hospitality 6-6:30pm, orientation at 6:30-7pm and judging beginning at 7 p.m. to 9 p.m.

Company Tradeshow Exhibits and Interviews – 6 judges needed Friday Night Only. Trade Show Booth: Each participating “BEST Award Company” is given a 8′ X 8′ X 8′ space with a 6-ft. table on which to visually and creatively display their Business Model, School Spirit, Community Involvement, and Robot Design and Construction. Judges will circulate the table display area and interview Company members staffing the displays. These displays will occur on Friday, November 1 with hospitality 6-6:30pm, orientation at 6:30-7pm and judging beginning at 7 p.m. to 9 p.m.

Project Engineering Notebooks – 6 judges needed Shift 1 only. Each participating “Company” must produce a 3-ring binder notebook that documents the process the Company went through to design and build the robot, a technical diary of sorts. The notebook can contain a maximum of 30 pages of written explanation, along with photographs, design drawings, computer-generated drawings, etc. Notebooks will be submitted online and reviewed by judges during the week prior to competition. People with backgrounds in math, science, engineering and technology are especially needed in this area. Notebooks judging will occur on Saturday, November 2 with orientation at 8:30a.m. and judging beginning at 9 a.m. to noon.

Spirit and Sportsmanship – 6 judges needed to work all day covering both shifts during the competition on Saturday, November 2. Judges will circulate the arena and evaluate School/Company Spirit and good sportsmanship of Company members. Judges need to arrive on Saturday, November 2 with orientation at 8:30am and judging beginning at 9:00am to 4:00pm

Head Judges (Shift 1- 2 needed, Shift 2- 2 needed) November 2 with orientation at 8:30am and judging beginning at 9 a.m. to 4 p.m.

Referees – 10 needed (5 Shift 1 and 5 Shift 2) The Robotics portion of the competition is similar to many sporting events in that it requires referees to oversee all head-to-head matches between robots. Additional referees will be needed to rotate periodically and give each other breaks throughout the day. Referees must be very familiar with the game rules, with preference being given to those who have served as referee for the current year’s game at a local hub. Rules for this year’s challenge will be released 9/21/12 at https://FloridaRoboticsAlliance.Org. Saturday, Nov. 2, 8 a.m. to 4 p.m.

Hospitality – 6 Needed (3 Shift 1 and 3 Shift 2). A hospitality room will be provided at the Armwood High School where meals, snacks, and beverages will be provided for event volunteers, judges and corporate sponsors only. Friday evening pizza and drinks, Saturday continental breakfast and lunch will be provided for event volunteers, judges and corporate sponsors only. Friday, November 1 6:00pm – 7:00pm, Saturday November 2 7:30am – 4:00pm,

Volunteers and Judges please read the info for which you are volunteering:

Marketing Presentations Judges

Company Tradeshow Exhibit and Interviews Judges

Project Engineering Notebooks Judges

Guidelines_for_Engineering_Notebooks.doc

Spirit and Sportsmanship Judges

Referees (scoring sheet to be released 9/21/13)